STATUTES
§1 Name & Domicile of the Association:
Sec. 1)
The name of the association is “Foreningen Corporum”.
Sec. 2)
The domicile of the association is Aarhus.
§2 Purpose of the Association:
The purpose of the association is to create favourable production conditions for graduating students from the Jutland Art Academy and their collaborators. The association also aims to promote a young artistic network in Aarhus consisting of Danish and international artists, and to encourage cross-aesthetic collaborations across different artistic disciplines in Aarhus.
§3 Membership – admission, withdrawal, exclusion:
Sec. 1)
Membership is open to newly graduated artists with a connection to Aarhus in accordance with sections 2–6.
Sec. 2)
A newly graduated artist is defined as an artist who has completed a degree from the Jutland Art Academy, or an artist who has graduated from another higher Danish or foreign art education, provided that the artist has a connection to Aarhus.
Sec. 3)
Membership is also open to students at the Jutland Art Academy who have completed the Basic-Normal programme, or similar artistic education at BA level or equivalent.
Sec. 4)
A newly graduated artist is considered an active artist for up to five years after graduation. After this period, the member may continue as a supporting member.
Sec. 5)
The board may grant membership to others on the basis of a motivated exemption referring to the association’s purpose.
Sec. 6)
Supporting membership is open to anyone who wishes to support the association. Supporting members have no voting rights at the General Assembly.
Sec. 7)
Withdrawal from the association must be submitted by email to the treasurer.
Sec. 8)
A member who does not respect the statutes or decisions adopted by the General Assembly may be excluded by the board. Such exclusion must be approved by the following General Assembly.
§4 Structure of the Association:
The association consists of: the General Assembly, the Board, and a Working Group. The association may establish an advisory panel.
§5 General Assembly:
Sec. 1)
The General Assembly (GA) is the highest authority of the association and is held once a year, no later than June 1st. Notice of the GA must be given with at least 30 days’ notice. The GA is open to the public, but only ordinary members (i.e., not supporting members) have voting rights.
The agenda for the ordinary GA must include at least the following items:
1. Election of Moderator
2. Election of Referent
3. Annual report of the Board
4. Annual report of the Working Group
5. Presentation of the audited financial accounts for approval
6. Incoming proposals from members
7. Determination of membership fees for members and supporting members
8. Election of the Board
a. Election of a Chair in even years
b. Election of a Vice Chair in odd years
9. Election of alternates
10. Election of auditor
11. Other remarks
Proposals to be addressed under item 6 must be submitted with a named sender to a board member no later than 14 days before the GA and published to members online or via email no later than five days before the GA.
Sec. 2)
An extraordinary General Assembly may be convened by the board with 14 days’ notice, or when at least one-third of the ordinary members request it. An extraordinary GA is called in the same manner as an ordinary GA but must be held no later than two months after it is requested. An extraordinary GA may only address matters listed in the notice.
Sec. 3)
All decisions at the GA are made by simple majority. Any legally convened GA is valid.
Sec. 4)
Voting by proxy is permitted. Proxy forms must be submitted to the board at least 24 hours before the GA. No one may represent more than three members.
§6 Board:
Sec. 1)
The Board consists of six members and up to two alternates elected by the GA. Four members must be elected from the current ordinary members. Two members need not be ordinary members but must have experience from the association’s board or Working Group, or equivalent relevant experience/competence. If no such candidates are available, the advisory panel may be asked to appoint two board members.
Sec. 2)
All board members are elected for two-year terms and may serve a maximum of two consecutive terms. At the founding General Assembly, half of the members are elected for one year. If a member resigns before the end of their term, a replacement is elected for the remainder of the period.
Sec. 3)
The Board constitutes itself with a Chair, Vice Chair, and ordinary board members, elected at the GA. A secretary may be elected among the board members at the GA, or an external secretary may be hired. A treasurer may be elected from within the board or hired externally. Externally appointed roles have speaking rights but no voting rights at board meetings. The Board sets its own rules of procedure and makes the necessary decisions for the association’s operations.
Sec. 4)
The Board is quorate when at least four members are present. In case of a tie, the Chair’s vote is decisive.
Sec. 5)
Alternates may join the Board without election if a board member resigns or is temporarily unavailable. The alternate position must then be elected at the next GA. Alternates may attend board meetings but have no voting rights.
Sec. 6)
A secretary, bookkeeper or other necessary assistance may be hired by the Board.
§7 Working Group:
Sec. 1)
The Working Group consists of volunteer members responsible for managing the facilities. The Working Group defines how spaces are used, including who may be accepted as renters of studios/workshops.
Sec. 2)
If the association’s treasurer is not a member of the Working Group, a finance-responsible person is elected within the group. The treasurer and finance-responsible jointly prepare a budget proposal, which must be approved by the Board before the new financial year.
Sec. 3)
The Working Group appoints a contact person responsible for communication with the Board. Additional roles may be assigned, such as a communications manager or technical manager.
Sec. 4)
The Working Group is responsible for recruiting new group members when someone steps down.
Sec. 5)
The Working Group may collaborate with members and non-members when organising activities.
§8 Signing Rules and Liability:
Sec. 1)
The association is externally represented by the signatures of two board members, one of whom must be the Chair or Vice Chair.
Sec. 2)
The treasurer is responsible for managing the association’s finances, including collecting membership fees and paying invoices. The treasurer may manage the association’s bank accounts and enter into agreements related to them.
Sec. 3)
The treasurer may grant the finance-responsible person in the Working Group access to accounts and functions, but the treasurer remains ultimately responsible.
Sec. 4)
The association cannot incur debt. The association is liable only for its own obligations with its own assets. Board members are personally liable for public grants if repayment is required due to unlawful or negligent actions attributable to them. Otherwise, board members are not personally liable for the association’s funds.
§9 Accounts:
The association’s financial year runs from January 1st to December 31st. Accounts must be prepared each year following the financial year and approved by the GA. The Board must appoint an external auditor. An annual audit must be carried out after the financial year ends. Unannounced cash audits may be conducted if the auditor wishes. The accounts must include the Chair’s report and must be approved and signed by the association’s auditor.
§10 Amendments to the Statutes and Dissolution of the Association:
Sec. 1)
These statutes may only be amended with a two-thirds majority at a legally convened GA, where the proposed amendments appear on the agenda.
Sec. 2)
Amendments must be approved by Aarhus Municipality and take effect from the GA at which they are adopted.
Sec. 3)
Dissolution of the association may only occur with a two-thirds majority, provided two-thirds of the members are present at the GA. If two-thirds of the members are not present, the Board must call a new GA. This must be held no earlier than three weeks and no later than two months after. A two-thirds majority at this meeting is sufficient, regardless of attendance.
Sec. 4)
If the association is dissolved, any remaining assets must be used in accordance with the purposes stated in §2 Aarhus Municipality must approve the Board’s decision on the distribution of funds, which is made at the dissolving GA.
Thus adopted at the association’s founding extraordinary General Assembly on 21 December 2018.